ASSOCIATE, SCHOOL & FAMILY PARTNERSHIPS

CHILDREN’S SCHOLARSHIP FUND PHILADELPHIA OVERVIEW
Children’s Scholarship Fund Philadelphia (CSFP) is a privately funded nonprofit organization with a mission to provide students from under-resourced Philadelphia families with financial access to quality, safe, K-8th grade tuition-based schools, thereby increasing the long-term economic and social success of their children. CSFP grants need-based partial scholarships via a random lottery. With a nearly $13.5 million operating budget last year, CSFP raised and was awarded $11 million in scholarship dollars from private donors (individuals, foundations, and companies). CSFP currently serves more than 6,200 children enrolled at over 150 private and parochial schools.

Since 2001, Children’s Scholarship Fund Philadelphia has been changing lives by providing parents the opportunity to select a safe, quality school for their kids. CSFP offers scholarships to Philadelphia families in financial need so that their children can attend tuition-based schools that meet their educational needs.

Now, CSFP is launching a bold plan for growth. CSFP aims to serve more students longer by removing the organization’s four-year restriction on scholarships and retaining more of its scholars through 8th grade, while still providing 2,000 new scholarships annually. The CSFP Breaking Barriers Campaign, with its historic fundraising goal of $100 million, will be essential to this plan.

THE POSITION
The Associate, School & Family partnerships provides administrative support for all tasks related to the Program Ambassador Program and to the School & Family Partnerships team. Program Ambassadors are the parents/guardians of scholarship recipients and independent contractors that assist CSFP’s efforts to support new families navigating the scholarship process. This position reports to the Director of School & Family partnerships.

ROLES AND RESPONSIBILITIES
All the duties and responsibilities outlined below are essential job functions subject to reasonable accommodation. This job posting should not be construed as an exhaustive statement of duties, responsibilities, or requirements. Employees may be required to perform other duties as requested by their supervisor, subject to reasonable accommodation. Tasks include but are not limited to:

Program Ambassador Administration

• Support the Director of School and Family Partnerships (Director S&FP) in the management of the PA Program through regular emails, phone calls, team meetings, and check-ins. This includes documenting PA program activities and gathering information for reporting on the program as well as collecting PA attendance information from school administrators at school events.
• Work with the Director of S&FP to identify PA outreach opportunities with external stakeholders (e.g., advocacy work, volunteering at events on behalf of CSFP)
• Assists Director S&FP in scheduling and coordinating school visits.

Training and coaching

• Support the Director S&FP with the planning of the training of new PA’s, quarterly update meetings, and team building events for PA’s, as well as provide ongoing support and mentorship for the PA team regarding relationship building through peer outreach, program policies, and CSFP initiatives.
• Act as a liaison and in-field “eyes and ears” between the PA’s and the program team providing feedback, helping to identify opportunities of further training in program administration.
• Support the Director S&FP in developing and scheduling annual new PA orientation material and conducting annual training sessions prior to start of school year.

Event execution

• Schedule and manage PA volunteer coverage and shift assignments for events like community informational events. Partner school presentations, resource fairs, etc.
• Act as the lead for communications on all school and family related events in creating and distributing announcements, creating, and sending invitations, and tracking RSVPs.

Evaluation and hiring

• Recruit all PA openings, schedule interviews with candidates, and manage their hiring process in collaboration with the Director of S&FP and PA school administrators.
• Support the Director S&FP in gathering data for PA school principals during the evaluation, nomination, and hiring process of current and new PA’s.
• Distribute, collect, and assess PA school administrators’ evaluation surveys.
• Recommend PA reappointments, dismissals, and exited positions.
• Collect W-9’s prior to starts of contracted work for all PA’s annually.
• Provide support to Sr. Director of Operations in issuing 1099 forms to all PA’s annually.

School Selection & Approval

• Assist with School selection support as needed for new and existing families.
• Provide support during the school approval process including the collection of necessary documents from schools.
• Assist in the administrative needs of School Selection workshops, such as scheduling, tracking RSVPS, and collecting evaluation data.
• Maintain and update school directory database.

POSITION REQUIREMENTS
While no one candidate will possess every quality outlined for this position, a successful candidate will bring many of the following professional qualifications and personal attributes.

• Bachelor’s degree required.
• One to three-plus years of experience, preferably in a non-profit and/or customer service setting
• Experience with volunteer coordination, community organizing preferred.
• Experience working with diverse and under resourced populations highly preferred.
• Extremely organized with strong time management skills to meet goals and deadlines.
• Ability to build and develop collaborative relationships – internal and external.
• Ability to work independently and demonstrated desire to drive continuous improvements.
• Advanced skills utilizing Microsoft Office software and web-based tools,
• Strong verbal and written communication skills, ease with public speaking and presentation
• Fluent in Spanish– strongly preferred.
• Must be able to assist with and attend occasional evening and weekend events.

WORK ENVIRONMENT/PHYSICAL REQUIREMENTS
Certain abilities to physically perform the duties and to work in the environmental conditions are required, such as:

• Must be able to travel—valid driver’s license and/or access to transportation when necessary required.
• Must be able to sit for extended periods of time at a computer.
• Must be able to maneuver in an office space, including reaching file cabinets, filing, faxing, scanning, copying, typing, mailing, and making phone calls.
• Must be able to support event setup and breakdown which includes lifting to 35 pounds, bending, reaching, climbing, and standing.
• CSFP currently operates in a virtual hybrid environment, with two days required in the office.

COMPENSATION
This is a full-time exempt position, generally 9 a.m. to 5 p.m. and may include evening and weekend work. CSFP provides a competitive compensation and benefits package. CSFP offers competitive compensation packages that are commensurate with an individual’s experience and education.

Salary Range: $49,500 – $68,500

CSFP offers all employees the following benefits:

• 100% employer-paid health, dental, and vision coverage
• A generous paid annual leave policy, including three weeks of vacation, one week of sick leave, three personal days, one floating holiday, eight holidays, and a company-wide winter break between December 25th – January 1st.
• Early dismissal on Fridays during the summer
• 401K plan with 4% employer match after 3 months of service
• Employer paid life insurance.
• Up to $3,200 in scholarship tuition for up to three children enrolled in K-8 CSFP partner schools.
• Access to additional employer sponsored benefits.

EQUAL OPPORTUNITY EMPLOYMENT POLICY
CSFP is committed to a diverse and pluralistic workplace. We strongly encourage applications from all qualified individuals. As such, CSFP is committed to a policy of equal employment opportunity for all applicants, employees, volunteers, and interns. CSFP prohibits discrimination based on an individual’s race, color, religion, gender, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or any other basis protected under applicable law.

HOW TO APPLY
Send your cover letter, resume, and salary requirement via email to Kylee Johnson at: Resumes@csfphiladelphia.org. Reference the title of the position in the subject line of your email. The cover letter should include the following elements:

Why you are interested in this specific position and CSFP,

Any additional professional and/or personal experience that informs your qualifications for this position that is not otherwise obvious from your resume.