Advancement Associate

Status: Full-time, Exempt

CHILDREN’S SCHOLARSHIP FUND PHILADELPHIA OVERVIEW
Children’s Scholarship Fund Philadelphia (CSFP) is a privately funded nonprofit organization with a mission to provide students from under-resourced Philadelphia families with financial access to quality, safe, K-8th grade tuition-based schools, thereby increasing the long-term economic and social success of their children. CSFP grants need-based partial scholarships via a random lottery. With a nearly $13.5 million operating budget last year, CSFP raised and was awarded $11 million in scholarship dollars from private donors (individuals, foundations, and companies). CSFP currently serves more than 6,200 children enrolled at over 150 private and parochial schools.

Since 2001, Children’s Scholarship Fund Philadelphia has been changing lives by providing parents the opportunity to select a safe, quality school for their kids. CSFP offers scholarships to Philadelphia families in financial need so that their children can attend tuition-based schools that meet their educational needs.

Now, CSFP is launching a bold plan for growth. CSFP aims to serve more students longer by removing the organization’s four-year restriction on scholarships and retaining more of its scholars through 8th grade, while still providing 2,000 new scholarships annually. The CSFP Breaking Barriers Campaign, with its historic fundraising goal of $100 million, will be essential to this plan.

POSITION OVERVIEW
CSFP seeks a dedicated and experienced person to serve in a full-time, twelve-month position as our Advancement Associate. This position advances the mission of CSFP as a member of a small, dynamic team of fundraising and communications professionals. This position will report to one person; however, the associate will provide administrative and project support to several stakeholders on the Advancement team.

We are searching for a highly organized, detail-oriented, and dedicated individual who thrives on helping people achieve their goals. The Associate will help the team implement strategies that ensure sustainability and organizational growth.

ROLES AND RESPONSIBILITIES
All the duties and responsibilities outlined below are essential job functions subject to reasonable accommodation. This job posting should not be construed as an exhaustive statement of duties, responsibilities, or requirements. Individuals may have to perform other duties as requested by their supervisor, subject to reasonable accommodation.

• Database support – maintain and input information in the donor database with high accuracy, develop and execute accurate list pulls and reporting, prioritize database cleanup with passion.
• Responsible for the annual renewal of all CSFP scholarship organization applications with the Pennsylvania Department of Community and Economic Development (DCED) related to EITC/OSTC eligibility.
• Generate and disseminate donor stewardship letters and gift receipts; facilitate and prepare documents for tax-credit eligible gifts.
• Staff and assist with event preparation and execution.
• Create content for CSFP under the direction of the Sr. Manager of Communications for multiple platforms, including social media, CSFP’s website, newsletters, and promotional emails.
• Provide administrative support for the Advancement team including, but not limited to, assistance with material preparation, calendar management, travel arrangements, record management and note keeping.
• Support the mission and vision of CSFP.
• Additional projects and responsibilities as assigned by the manager.

QUALIFICATIONS
While no candidate will have every quality outlined for this position, a successful candidate will bring many of the following professional qualifications and personal attributes:

• Bachelor’s degree required.
• One to three-plus years of experience, preferably in a non-profit and/or customer service setting.
• Experience with and knowledge of administrative and clerical procedures and customer service principles and practices.
• Polished oral, written, telephone, and email communication skills. Professional demeanor, flexibility, and ability to prioritize multiple demands.
• Excellent problem-solving skills and strong intrinsic personal motivation – a self-starter who can manage and prioritize multiple projects simultaneously.
• Prior experience supporting a team, preferably in non-profit fundraising and/or communications environment.
• Demonstrated attention to detail, accuracy, and deadlines.
• Ability to work independently and as part of a team.
• Fluency with Microsoft 365 suite, as well as experience with mail merges, name tag creation, and web research.
• Some weekend/evening work is required with advance notice.
• Ability to achieve goals and meet deadlines in a remote environment.
• Experience with a donor-centered database such as DonorPerfect, Salesforce, BlackBaud, etc.
• Experience working with diverse constituencies.

WORK ENVIRONMENT/PHYSICAL REQUIREMENTS
Certain abilities to physically perform the duties and to work in the environmental conditions are required, such as:

• Must be able to travel—valid driver’s license and/or access to transportation when necessary required.
• Must be able to sit for extended periods of time at a computer.
• Must be able to maneuver in an office space, including reaching file cabinets, filing, faxing, scanning, copying, typing, mailing, and making phone calls.
• Must be able to support event setup and breakdown which includes lifting to 35 pounds, bending, reaching, climbing, and standing.
• CSFP currently operates in a virtual hybrid environment, with two days required in the office.
  • Accessibility to the internet when working from home is required.

Certain abilities to physically perform the duties are required, such as:

• Must be able to sit for extended periods of time in a chair, either at a computer or community event.
• Must be able to work successfully in both an in-office and work from home environment.
• Must be able to assist with events, which includes lifting up to 35 pounds, bending, reaching, climbing and standing.

BENEFITS AND COMPENSATION
CSFP offers competitive compensation packages that are commensurate with an individual’s experience and education.

Salary Range: $49,500 – $55,000

CSFP offers all employees the following benefits:

• 100% employer-paid health, dental, and vision coverage.
• A generous paid annual leave policy, including three weeks of vacation, one week of sick leave, three personal days, one floating holiday, ten holidays, and a company-wide winter break between December 25th – January 1st.
• Early dismissal on Fridays during the summer
• 401K plan with 4% employer match after 3 months of service
• Employer paid life insurance.
• Up to $3,200 in scholarship tuition for up to three children enrolled in K-8 CSFP partner schools.
• Access to additional employer sponsored benefits such as an Employee Assistance Program, flexible savings accounts, commuter benefits, and more.

EQUAL OPPORTUNITY EMPLOYMENT POLICY
CSFP is committed to a diverse and pluralistic workplace. We strongly encourage applications from all qualified individuals. As such, CSFP is committed to a policy of equal employment opportunity for all applicants, employees, volunteers, and interns. CSFP prohibits discrimination based on an individual’s race, color, religion, gender, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or any other basis protected under applicable law.

HOW TO APPLY
Send your cover letter, resume, and salary requirements via email to Derik Comalli at: resumes@csfphiladelphia.org. Reference the title of the position in the subject line of your email. The cover letter should include the following elements:

• Why you are interested in this specific position and CSFP.
• Any additional professional and/or personal experience that informs your qualifications for this position that is not otherwise obvious from your resume.