Join Our Team

Events Manager

Position Overview

The Event Manager is responsible for managing and executing the strategy of CSFP events, including but not limited to; marketing/revenue generating events, donor cultivation events, and family/programming events. The Event Manager coordinates event logistics, works within established budgets, and leads vendor identification and management.

The successful candidate will have the ability to provide strategic planning, financial analysis and logistical support on events from inception to completion. The position has cross-department functionality and accountability, requiring the coordination of various stakeholders including staff, Board, executive volunteers and vendors. The ability to multi-task and manage several high-level projects simultaneously is mandatory.

Roles & Responsibilities

Serve as the primary event coordinator and manager providing continuity, direction, and guidance on all matters pertaining to CSFP’s special events; including but not limited to Lottery Day(s), Family
engagement events like the end-of-school year celebration, new family day, and family fun days, as well
as fundraising events and galas.
Under the guidance of the Director of Marketing & Communications and in collaboration with internal stakeholders, develop and implement unique strategies related to special events including those that are intended to increase scholarship applications and organizational visibility, support family engagement, fundraise, and engage prospective donors and community influencers.
Execute all special event logistics such as coordination of invitation design, printing and mailing, tracking RSVPs, providing catering, music, photographers, and any other special needs as appropriate.
Work collaboratively with CSFP staff to determine event goals and objectives, engage staff members in event execution.
Under the guidance of the Director of Marketing & Communications – research and source materials that will be used for marketing at events including swag and signage
Prep materials for events that CSFP part time Outreach Associates staff
Manage RSVPs for events and provide database management, ensure payments and receivables are
processed in a timely manner.
Participate in project team conference calls and meetings.
Coordinate after action reports and tasks to completion and ensure that special events data is
successfully transferred to the organization.
Provide detailed progress reports to internal and external stakeholders when necessary.
Additional tasks and responsibilities as assigned by the Director of Marketing & Communications

Qualifications

Bachelor’s degree required.
Two-five years of medium- to large-scale event coordination experience including working with vendors and executive level volunteers, preferably in a non-profit setting.
Demonstrated track record of excellent organizational skills, detail-oriented thinking and strategic decision making
Superb written communication and interpersonal skills
Strong knowledge and use of the Adobe Creative Suite (Photoshop, Illustrator, InDesign) and/or Canva
Pro, Outlook and Microsoft word platforms, Asana, WordPress, social media tools, Google analytics, and
online email platforms such as Constant Contact.
Ability to effectively manage several projects simultaneously and work well under pressure and with
deadlines.
Excellent time management skills
Availability to work off-hours shifts or events as required

Work Environment/Physical Requirements

Certain abilities to physically perform the duties and to work in the environmental conditions are required, such as:

Must be able to travel—valid driver’s license and/or access to transportation when necessary required
Must be able to sit for extended periods of time at a computer
Must be able to maneuver in an office space, including reaching file cabinets, filing, faxing, scanning,
copying, typing, mailing, and making phone calls
Must be able to support event setup and breakdown which includes lifting up to 35 pounds, bending,
reaching, climbing, and standing
CSFP operates in a hybrid working environment, with two days per week required in the office

Benefits & Compensation

This is a full-time exempt position, generally 9 a.m. to 5 p.m. and includes occasional evening and weekend work as required by the event schedule. CSFP offers competitive compensation packages that are commensurate with an individual’s experience and education.

Salary Range: $68,000 - $72,000 annually dependent on skills and experience

CSFP offers all employees the following benefits:

100% employer-paid health, dental, and vision coverage.
Generous paid annual leave policy, including three weeks of vacation, one week of sick leave, three personal days, one floating holiday, and 10 paid holidays
401K plan with 4% employer match after three months of service
Employer paid life insurance.
Up to $3,350 in scholarship tuition for up to three children enrolled in K-8 CSFP partner schools.
Access to additional employer sponsored benefits

How to Apply

Send your cover letter, resume, and salary requirements via email to:

resumes@csfphiladelphia.org

Reference the title of the position in the subject line of your email.

The cover letter should include the following elements:

About CSFP

Children’s Scholarship Fund Philadelphia (CSFP) is a privately funded nonprofit organization with a mission to
provide students from under-resourced Philadelphia families with financial access to quality, safe, K-8th grade tuition-based schools, thereby increasing the long-term economic and social success of their children. CSFP grants need-based partial scholarships via a random lottery. With a $20.3 million operating budget, CSFP will raise and award $16 million in scholarship dollars from private donors (individuals, foundations, and companies) in 2025.

CSFP currently serves more than 6,550 students enrolled at over 150 private and parochial schools. Since 2001, Children’s Scholarship Fund Philadelphia has been changing lives by providing parents with the opportunity to select a safe, quality school for their kids. CSFP offers scholarships to Philadelphia families in financial need so that their children can attend tuition-based schools that meet their educational needs.

In 2022, CSFP launched a bold plan for growth. CSFP aims to serve more students longer by removing the organization’s four-year restriction on scholarships and retaining more of its scholars through 8th grade. The CSFP Breaking Barriers Campaign, with its historic fundraising goal of $100 million, will be essential to this plan.

Equal Opportunity Employment Policy

CSFP is committed to a diverse and pluralistic workplace. We strongly encourage applications from all qualified individuals. As such, CSFP is committed to a policy of equal employment opportunity for all applicants, employees, volunteers, and interns. CSFP prohibits discrimination based on an individual’s race, color, religion, gender, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or any other basis protected under applicable law.

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